How to Add Someone to a Notion Page: Step-by-Step Guide

How to Add Someone to a Notion Page

Notion makes it easy to collaborate by allowing you to share pages with others.

If you're wondering how to add someone to a Notion page, you have multiple options depending on whether you want to keep the page private or make it publicly accessible.

Table of Contents

• Steps to Add Someone to a Notion Page

• Sharing a Notion Page: Public vs. Private Options

• Inviting Someone Directly to a Notion Page

• How to Add Someone to a Notion Page via a Link

• Managing Permissions and Access Levels

• Conclusion

Steps to Add Someone to a Notion Page

To share a Notion page with someone, follow these steps:

1. Open the Notion page you want to share.

2. Click the “Share” button in the top-right corner.

3. Choose how you want to share the page:

   • Make it public so anyone with the link can view or duplicate it.

   • Keep it private and invite specific people if you want to collaborate in real time.

Sharing a Notion Page: Public vs. Private Options

Notion offers two main ways to share pages:

1. Publishing a Notion Page (Public Sharing)

If you want to make a Notion page accessible to anyone, you can publish it:

• Click Share and toggle “Publish”.

• The page will be available to anyone with the link.

• You can enable the “Duplicate as template” option if you want others to copy the page into their own workspace.

This method is useful for sharing guides, templates, or documents with a broad audience.

2. Private Sharing in Notion

If you prefer to restrict access, you can keep the page private and share it manually if you want to collaborate in real time on the page.

There are two ways to share privately:

• Invite people via Notion – Add users by entering their email addresses.

• Copy the private link – Send it directly to your contacts.

Learn more about Notion here.

Inviting Someone Directly to a Notion Page

To invite someone via Notion’s interface:

1. Click Share in the top-right corner.

2. Enter the person’s email address.

3. Select their permission level (Can view, Can comment, Can edit, Full access).

4. Click Invite.

This option is best for team members, collaborators, or clients who need access to the page within your Notion workspace.

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How to Add Someone to a Notion Page via a Link

If you don’t want to invite users manually, you can generate a private link:

1. Click Share.

2. Select General access and choose between:

   • Only people invited – Restricts access to invited users (requires to send a manual invite first).

   • Everyone at [Workspace Name] – Allows all members of your Notion workspace to access the page.

3. Click on “Copy link” to generate the shareable link.

4. Send the link via email, chat, or any communication platform.

This is a flexible way to share pages without adding users individually.

How to Add Someone to a Notion Page: Managing Permissions and Access Levels

Notion allows you to control what users can do on your shared page. When adding someone, you can set different permissions:

• Can view – The user can only see the content but cannot make changes.

• Can comment – The user can leave comments but cannot edit.

• Can edit – The user can modify the content.

• Full access – The user has the same rights as the page owner (only available for workspace members).

To change permissions after sharing:

1. Click Share.

2. Find the user’s name in the list.

3. Click the dropdown next to their name and adjust their access level.

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Conclusion: How to Add Someone to a Notion Page

Now you know how to add someone to a Notion page through direct invitations or shareable links. Whether you’re publishing a public page or privately collaborating with a team, Notion provides flexible sharing options to suit your needs.

By managing permissions effectively, you can ensure that your pages remain secure while allowing the right level of collaboration.

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