Can You Have Multiple If States in Notion? Here’s the Answer

Can You Have Multiple If States in Notion?

When working with Notion formulas, one of the most commonly used functions is if(). It allows you to create conditional logic, meaning you can display different values based on specific criteria.

But what if you need multiple conditions? Can you have multiple if states in Notion? The short answer is yes, and this article will show you exactly how to do it.

Table of Contents

• Understanding the if() Function

• Using Basic If Statements

• Nesting Multiple If Statements

• Combining If with Other Functions

• Conclusion

Can You Have Multiple If States in Notion? Understanding the if() Function

The if() function in Notion works similarly to traditional spreadsheet formulas. The basic syntax is:

if(condition, ifTrue, ifFalse)

• If the condition is true, Notion returns ifTrue.

• If the condition is false, Notion returns ifFalse.

Example 1: Simple If Statement

if(Checked, "Complete", "Incomplete")

If a checkbox property named Checked is ticked, this formula will display "Complete". Otherwise, it will display "Incomplete".

Can You Have Multiple If States in Notion? Using Basic If Statements

Example 2: If with Number Comparison

if(Age > 18, "Adult", "Minor")

If the Age property is greater than 18, the formula returns "Adult". Otherwise, it returns "Minor".

Example 3: If with Date Comparison

if(dateBetween(Date, now(), "days") > 0, "Future", "Past")

This checks if a Date property is in the future or past.

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Can You Have Multiple If States in Notion? Nesting Multiple If Statements

Notion allows nested if statements, meaning you can check multiple conditions by placing an if inside another if.

Example 4: Nested If for Multiple Conditions

if(Score >= 90, "A", if(Score >= 80, "B", if(Score >= 70, "C", "F")))

This assigns a letter grade based on the Score property:

• 90 and above → "A"

• 80-89 → "B"

• 70-79 → "C"

• Below 70 → "F"

Example 5: Nested If with Boolean Logic

if(Status == "Pending", "Awaiting Approval", if(Status == "Approved", "Proceed", "Rejected"))

This formula checks the Status property and returns different outputs based on its value.

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Can You Have Multiple If States in Notion? Combining If with Other Functions

Example 6: Using If with And()

if(and(Age >= 18, Subscribed == true), "Eligible", "Not Eligible")

This checks if a user is both 18 or older and subscribed.

Example 7: Using If with Or()

if(or(Role == "Admin", Role == "Editor"), "Full Access", "Restricted")

If the Role is either Admin or Editor, the formula grants Full Access.

Example 8: If with date formatting

if(dateBetween(now(), DueDate, "days") <= 0, "Overdue", "On Track")

This formula checks if the DueDate has passed.

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Conclusion: Can You Have Multiple If States in Notion?

So, if you've been wondering "can you have multiple if states in Notion?", the answer is yes. You can use nested if statements and logical functions like and() and or() to achieve this.

Whether you’re categorizing tasks, filtering data, or automating workflows, mastering these conditions will make your workspace smarter and more dynamic.

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