Difference Between If and Ifs Formulas in Notion: Simple Guide

Difference Between If and Ifs Formula in Notion

Conditional logic is an essential part of Notion formulas, allowing users to automate workflows, categorize data, and create smart dashboards. When working with conditions in Notion, two key functions come up: If() and Ifs().

But what exactly is the difference between If and Ifs formula in Notion? This article will break down how each function works and when to use them.

Table of Contents

• Understanding Conditional Logic

• How the If() Function Works

• How the Ifs() Function Works

• Key Differences and Use Cases

• Conclusion

Difference Between If and Ifs Formula in Notion: Understanding Conditional Logic

Both If() and Ifs() allow users to apply conditional rules to Notion databases, but they serve slightly different purposes:

• If() is used for simple true/false conditions.

• Ifs() allows multiple conditions to be evaluated in order.

Let’s look at how each one works in practice.

Difference Between If and Ifs Formula in Notion: How the If() Function Works

The If() function follows a simple structure:

if(condition, ifTrue, ifFalse)

• If the condition is true, it returns ifTrue.

• If the condition is false, it returns ifFalse.

Example 2: If with Number Comparison

if(Score >= 50, "Pass", "Fail")

If the Score property is 50 or more, it returns "Pass", otherwise "Fail".

Save hours building from scratch!
Get instant access to 7 free Notion templates with the Notion Starter Pack.

Example 1: Basic If Statement

if(Completed, "Done", "Not Done")

If a checkbox property named Completed is checked, the formula returns "Done"; otherwise, it returns "Not Done".

Difference Between If and Ifs Formula in Notion: How the Ifs() Function Works

The Ifs() function is useful when multiple conditions need to be evaluated in order. Instead of nesting multiple If() statements, Ifs() allows you to check several conditions at once.

Syntax of Ifs()

ifs(condition1, result1, condition2, result2, ..., defaultResult)

Each condition is checked in order, and the first true condition determines the result.

Example 4: Status Indicator

ifs(Status == "Pending", "Awaiting Review", Status == "Approved", "Completed", "Rejected")

If Status is "Pending," it returns "Awaiting Review"; if "Approved," it returns "Completed"; otherwise, it returns "Rejected."

Importing data is easy, but what does an HTML import in Notion look like? Check this article.

Example 3: Grading System with Ifs()

ifs(Score >= 90, "A", Score >= 80, "B", Score >= 70, "C", "F")

This assigns a letter grade based on the Score property:

• 90 and above → "A"

• 80-89 → "B"

• 70-79 → "C"

• Below 70 → "F"

Difference Between If and Ifs Formula in Notion: Key Differences and Use Cases

When to Use Ifs()

• For multiple conditional checks where only one result should be returned.

• When handling graded scales, category assignments, or status tracking.

Learn more about Notion here.

When to Use If()

• For basic conditions with only one true/false outcome.

• When there are only two possible results.

Conclusion: Difference Between If and Ifs Formula in Notion

Understanding the difference between If and Ifs formula in Notion is essential for creating more efficient workflows. If() is perfect for simple true/false decisions, while Ifs() allows for cleaner and more readable multi-condition logic.

By choosing the right function for the right situation, you can enhance the way your Notion workspace operates.

Unlock the ultimate roadmap to a life in order: simply enter your email adress below and a PDF copy will instantly be sent right to your inbox.

Download your free Notion ebook now!